Managing Multiple Creative Projects: CRM Tips for UK Freelancers

Freelance creatives in the UK—illustrators, graphic designers, and other visual artists—often juggle multiple projects at the same time. Keeping track of deadlines, client feedback, and revisions can quickly become overwhelming.

A CRM (Customer Relationship Management system) isn’t just for large businesses—it’s a powerful tool for freelancers to stay organised, manage multiple projects efficiently, and maintain professionalism with clients. In this post, we’ll share practical CRM tips for managing multiple creative projects.

1. Centralise Project and Client Information

When managing several projects, scattered information leads to errors and wasted time. A CRM lets you:

• Store client contacts, project briefs, and communication history in one place

• Link files and revisions directly to the relevant project

• Quickly search and access client and project details

Benefit: Reduces errors and ensures you never lose important project information.

2. Create Visual Pipelines for Each Project

Visual pipelines help you track the status of multiple projects simultaneously:

• Create stages like “Concept,” “Revisions,” “Approval,” and “Completed”

• Move tasks through the pipeline as work progresses

• See all projects at a glance and prioritise effectively

Benefit: Helps you manage workload efficiently and stay on top of deadlines.

3. Assign Tasks and Set Deadlines

A CRM allows you to break projects into smaller tasks:

• Assign tasks for each stage of a project

• Set deadlines and reminders for each task

• Track progress and mark tasks as complete

Benefit: Keeps complex projects organised and ensures timely delivery.

4. Automate Client Communication

Managing multiple clients often means sending repetitive updates. CRM automation lets you:

• Send reminders for approvals or revisions

• Schedule follow-ups after project milestones

• Track client responses in one central location

Benefit: Saves time and maintains professional communication with all clients.

5. Track Invoices and Payments by Project

Freelancers often struggle to track which client has paid for which project. A CRM can:

• Link invoices directly to projects and clients

• Track paid and unpaid invoices

• Send automated reminders for overdue payments

Benefit: Simplifies financial management and reduces admin stress.

6. Use Reporting to Evaluate Project Efficiency

CRMs can generate insights to improve your workflow:

• Identify which types of projects take the most time

• Analyse profitability per client or project type

• Spot bottlenecks and optimise future workflows

Benefit: Helps you work smarter, not harder, and increase profitability.

Why SoloCRM Works for UK Freelance Creatives

SoloCRM is tailored for UK freelancers, offering features that make managing multiple creative projects simple:

• Centralised client and project management – access all information in one place

• Visual pipelines – see every project at a glance

• Automated reminders and follow-ups – save time on repetitive communication

• Invoice tracking by project – reduce admin and improve cash flow

• GDPR-compliant security – protect client data effortlessly

With SoloCRM, freelancers can focus on creativity while staying organised and professional.

Conclusion: Take Control of Your Creative Projects

Managing multiple projects doesn’t have to be stressful. A CRM helps freelance creatives streamline workflows, automate communication, track invoices, and gain insights to improve efficiency.

For UK freelancers, SoloCRM makes juggling multiple projects manageable, letting you focus on what you do best: creating amazing work.

Next Step: Try SoloCRM free today and start managing your creative projects effortlessly.